How it works
From messy stock list to optimised order.
Supply Mantis fits into how your team already orders stock — no new process, no complicated setup.
01
Upload your stock list
Send a photo, spreadsheet, WhatsApp message, PDF or typed list. Our OCR and parser turn any format into a clean, structured order.
Photo from your phoneForwarded WhatsApp textSupplier PDF pricelistExcel or CSV fileTyped order form
02
Compare suppliers
We check pricing, pack sizes and availability across all your suppliers — normalised so you can actually compare like for like.
Per-unit price normalisationPack-size conversionsAvailability & MOQ shownHistoric price contextBest-price highlighting
03
Save on every order
Get the cheapest recommended basket per supplier or split-basket across the best prices. See your weekly saving instantly.
Optimised basket (1-click)Single vs split-basket modesWeekly savings trackingInvoice-vs-quote checksCategory savings breakdown
Onboarding
From signup to first savings in a week.
Day 0 — Kickoff call
20-minute call. Bring last week's stock list.
01
Day 1 — We load your suppliers
We ingest your current supplier pricelists and match products.
02
Day 2 — First comparison
You see side-by-side pricing and your first optimised basket.
03
Week 1 — First savings
Typical operators save 8–15% on their first optimised order.
04
Uploads
Send it in however you already work.
Photo
A quick snap of the paper list on the wall.
WhatsApp
Forward the group chat message.
Spreadsheet
Any Excel or CSV — no template needed.
PDF
Supplier PDFs are OCR'd automatically.
FAQ
Common questions.
Do I have to change suppliers?+
No. Supply Mantis works with your existing suppliers. We help you buy smarter from who you already use.
How long does setup take?+
Most operators are live within 24 hours. We handle the supplier pricelist ingestion for you.
What if a supplier isn't listed?+
Send us their pricelist and we'll add them within 48 hours.
Does my team need training?+
No — the team keeps sending stock lists exactly how they do today. Supply Mantis works in the background.
Is my data private?+
Yes. Your pricing, orders and supplier data is private to your business and never shared with other operators.
Want to see it on your own order?
Bring last week's stock list. We'll show you the savings live.
Book a Demo
No contract · 20 mins